Fearless Track: POLICIES

Fearless Track Club is open to children within the advertised age ranges for each season. Participants must be physically able to take part in running and movement-based activities. Parents or guardians are responsible for disclosing any medical conditions, allergies, or special needs that may affect participation.

All registrations must be completed online prior to the start of the season. Full payment is required to secure a participant’s spot unless otherwise stated. Spots are limited and filled on a first-come, first-served basis.

Registration fees are non-refundable. If Fearless Track Club cancels a session or season due to weather, facility issues, or unforeseen circumstances, a makeup session or credit may be offered at our discretion. No refunds will be issued for missed practices due to illness, scheduling conflicts, or personal reasons.

Consistent attendance is encouraged to help athletes build confidence, skills, and community. However, Fearless Track Club understands that absences may occur. Please notify our team in advance when possible.

Practices may be canceled or delayed due to severe weather, including lightning, extreme heat, or unsafe field conditions. Weather-related updates will be communicated via email, text, or our designated communication platform. If a practice is canceled, we will attempt to schedule one makeup session per season when feasible.

Athlete safety is our top priority. All activities are age-appropriate and supervised by trained coaches. Parents must ensure athletes arrive with proper footwear, hydration, and any required medical equipment. Fearless Track Club reserves the right to remove any participant from an activity if safety becomes a concern.

Parents or guardians must disclose relevant medical information during registration. In the event of an injury, basic first aid will be administered. If emergency care is required, Fearless Track Club staff will contact emergency services and the parent or guardian immediately.

Fearless Track Club is built on respect, encouragement, and doing hard things together. Athletes are expected to treat coaches, teammates, and others with kindness and respect. Bullying, disruptive behavior, or unsafe actions will not be tolerated and may result in removal from a session or the program without refund.

Parents and guardians are welcome to observe practices from designated areas. Using the basketball courts, tennis courts or any other area besides the track is strictly prohibited as it's not part of our lease agreement with the county. Coaching from the sidelines, negative comments, or interference with practice is discouraged. We ask all families to support a positive, encouraging environment for every athlete.

Drop off and pick up is prohibited. Fearless Track Club is not responsible for athletes left unattended before or after scheduled practice times. Parents must notify staff if someone other than the listed guardian will be in attendance with the athlete. 

Fearless Track Club may take photos or videos during practices and events for promotional and marketing purposes, including social media and our website. By registering, parents grant permission for their child’s likeness to be used unless a written opt-out request is submitted.

Athletes should wear comfortable athletic clothing, running shoes and a water bottle to every practice. Fearless Track Club is not responsible for lost or damaged personal items. Branded apparel is optional unless otherwise specified for special events or meets.